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Administrative & Educational Support (AES) Unit Assessment Process

At the beginning of each fiscal year, each administrative and educational support (AES) unit must submit an annual action plan for the intended outcomes they plan to measure through the coming year. When developing an annual assessment plan, AES units should work with their appropriate unit and division heads to ensure that their plan aligns, when it is appropriate and desired, with division-wide objectives. The OIRE Planning and Assessment Coordinator as well as divisional liaisons will review assessment plans and work with units as needed to refine them. Once plans are finalized, they are recorded by OIRE and posted to the AES Assessment Plans & Reports page.

  • Institution Goals
    (President & SPAC)
  • Division
    Objectives
  • Tier1
    Reporting
    Unit Plans
  • Tier2
    Reporting
    Unit Plans
  • Tier3
    Reporting
    Unit Plans
 

At the end of each fiscal year, each AES unit must report the results and use of results for their action plan. The OIRE Planning and Assessment Coordinator as well as division liaisons will review these reports and will work with units as needed to finalize them. Once finalized, division liaisons will coordinate the approval of reports through their divisions.

  • Tier3
    Reporting
    Unit Results
  • Tier2
    Reporting
    Unit Results
  • Tier1
    Reporting
    Unit Results
 

Schedule for Administrative Assessment Cycle

Schedules vary for each Division. Please see applicable schedule(s) below:

Administrative Assessment Contacts at UTPA

Planning & Assessment Coordinator, OIRE
Liana S. Ryan
lsetti@utpa.edu
(956) 665-7175

Division Liaisons

Division Name Phone Number Email Address
President Liana Ryan (956) 665-7175 lsetti@utpa.edu
Academic Affairs Mauricio DeLeon (956) 665-5205 medeleon4@utpa.edu
Business Affairs Liza Salinas (956) 665-2121 liza@utpa.edu
Information Technology Cathy Vale (956) 665-2013 cvale@utpa.edu
Student Affairs Michelle Alvarado (956) 665-2190 michelle@utpa.edu
University Advancement Sally Mendiola (956) 665-8921 mendiolas@utpa.edu

Assessment Tool

UTPA uses TracDat, a strategic planning software tool from Nuventive. TracDat facilitates goal-aligned action and meaningful contributions from all areas of the institution.

Link to TracDat Home Page

For additional information about TracDat, please see the TracDat Resources page.

Resources

  • Assessment Handbook for Administrative & Educational Support (AES) Units - This document provides a comprehensive overview of administrative assessment, including best practices for developing intended outcomes, means of assessment, and criterion for success, and a glossary of assessment terms.
  • Assessment Plan Rubric – This is the tool that the Planning and Assessment Coordinator will use to evaluate prepared Action Plans.
  • Data Resources – This is a collection of institutional data tables that are available for administrative units to use when preparing Assessment Reports. Tables include information about classes, degrees awarded, enrollment, graduation rates, retention rates, SCH, and more.
  • Stats at a Glance - This is a quick-reference collection of statistics about UTPA.