Summary: Currently, Payroll processes are quite time consuming and can’t be scheduled and are not automated. This project will allow the Payroll Office to schedule their payroll processes and automate them.
Summary: Oracle E-Business Suite Release 12 is now available. Both the technical and functional teams will assess the new release and work with PMO to plan out the update from our current version to Release 12.
Summary: This is a three part report required by the State Auditor’s Office which extracts data from Oracle HRMS (Payroll) and Financial data from General Ledger, to submit the number of hours paid for the quarter by headcount of full-time employees on last working day of quarter based upon type of funding, and headcount of part-time employees on last working day of quarter based upon type of funding.
Summary: The new telephone cost accounting system does not have an interface to our Oracle EBS financial accounting system, thus resulting in a manual process for billing purposes. This project will allow for automation of billing to the appropriate accounts.
Go-Live Date: September 2009
General progress is good and project is on schedule. Issues have arisen that may impact the project timeline or deliverables. Critical issues have been realized and need to be addressed. The project has not started.
Summary: Several EIS reports have been designed and developed for the Accounts Control department to help staff reconcile payroll data with labor schedules and the grants management module. Through the use of these reports, the staff is able to identify issues related to employee assignments, labor schedules, project information thus preventing erroneous information from posting to the general ledger.
Summary: The current process allocates benefits based on the percentages on the labor schedule for each employee. Based on federal guidelines, these benefits should only be charged to non-federal accounts. This project will split benefit costs to two different non-federal accounts based on a percentage, for all federal workstudies.
Summary: This system allows end-users, including the President, Vice Presidents, and Project Managers, to budget and manage the amount of unencumbered money available in their budgets. The project team is currently in the last testing phase of the project, planning to go live late February 2009, all project/award budgets funding salaried and/or waged employees will have encumbrances for salaries, wages, and employer costs for the current fiscal year. By encumbering salaries, wages and employer project managers are able to maintain expenditures within approved budgets.
Summary: This process will help service providers by reducing the number of rejected transactions due to the lack of funds. Using this process, service departments such as the print shop, auxiliary services, physical plant, phone services and postal services can check for funds availability before processing charges for services performed.
Summary: This federally mandated report (Affirmative Action Planning) is required by Texas Workforce Commission and includes the following for Benefits Eligible employees - Staff: Headcount by Gender, Ethnicity, & EEO Code - Faculty: Headcount by Gender, Ethnicity, Rank, College, Dept.