The University of Texas-Pan American
Disability Services
April 16, 2014
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EO/AA/Title IX

ADD/ADHD Disabilities

ADD/ADHD Documentation Requirements

The Disability Services office provides services to students with diagnosed ADD/ADHD. To determine eligibility for services and appropriate accommodations, this office requires current and comprehensive documentation of this disability from the diagnosing psychiatrist, psychologist or other appropriate professional. The appropriate personnel in the Disability Services office will review all materials submitted by off/on campus healthcare professionals to assist in determining appropriate accommodations.

General Documentation requirements for ADD/ADHD include the following:

A. Currency of Documentation

Documentation must be completed by a licensed psychiatrist, psychologist, or other appropriately licensed practitioner. The name and professional credentials of the evaluator should be indicated and provided on appropriate letterhead of that individual and/or practice.

B. DSM-IV Diagnosis

A complete DSM-IV diagnosis must be provided with an accompanying description of the specific symptoms the student experiences. This diagnosis should be based upon a comprehensive clinical interview and/or psychological testing (when testing is clinically appropriate). A comprehensive clinical interview meets mental health service provider standards of care in length (50 min.) and focus (complete developmental, family, psychiatric, medical history; mental status exam).

C. Impact on Academic Functioning

A complete description of the impact on academic functioning of the student's psychiatric symptoms must be provided. Descriptions of impact upon study skills; classroom behavior, test taking and organizing research would be example of academic functioning.

D. Recommendation for Academic Accommodations (Optional)

Recommendations for academic accommodations must be based upon both (A) and (B) above. Diagnostic information and its impact upon student functioning must be related to the academic accommodations, which are recommended.

In addition, the documentation should provide responses to the following list of questions (Note: The student is encouraged to give this list of questions to the clinician providing the documentation):

  • What are the diagnosis, date of diagnosis, and your last contact with the student? Indicate the diagnostic criteria used (e.g. DSM or ICD), and describe the salient features met by this individual.
  • Describe the historical characteristics including but not limited to developmental, educational and medical evidence used in making your diagnosis. To assist us in anticipating needed accommodations and services, include information that can be used to understand the range and impact of the condition.
  • Indicate all instruments and procedures used to diagnose the ADD (i.e. clinical interview, psycho-educational testing, behavioral rating scales etc.) Also, report all results of these assessments including all test scores as well as subtest scores. You are encouraged to include a diagnostic report.
  • Describe the treatments recommended including medication. If the student is medicated, state the type of medication, the dosage, the frequency of use, the adverse side effects, and the effectiveness of the medication.
  • How does the ADD impact this student in an educational setting (functional limitations)
  • What recommendations do you have regarding accommodations and your rationale for each of the accommodations?
  • Are there any indications that this student may have an additional diagnosis, i.e., depression, bipolar, anxiety, learning disabilities etc.? Please describe pertinent characteristics and give an explanation for your reason to suspect this secondary diagnosis.

Documentation must also meet the General Documentation Requirements.

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