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Assets Management

 

Contact Us

Esmeralda G. Rios
Manager for Business Services
Assets Management Dept.
Email: guajardoe@utpa.edu

Welcome To Assets Management

The department of Assets Management, which is housed at the Academic Support Facility, directly reports to the Office of Business Services under the Division of Business Affairs. Assets Management oversees the following functions:

  • Reconcile all accounts under the Facilities Management department (Construction and M&O)
  • Reconcile all accounts under Environmental Health and Safety (EHS)
  • Reconcile other applicable accounts under the Office of the Comptroller
  • Coordinate the Annual Physical Inventory as mandated by the State of Texas Comptroller’s Office
  • Coordinate the Annual Facilities Inventory as mandated by THECB
  • Oversee the billing for the E-RAHC facility owned by UTHSCSA
  • Prepare annual financial reports for Unexpended Plant and Investment in Plant, and monitor these fund groups on a monthly basis
  • Assist the Director of FP&C, M&O, EHS, and the Comptroller with other annual projects, including the budget cycle, merit cycle, Legislative Appropriation Requests (LAR), Action Plans, Assessment Reports, etc.
  • Submit all necessary reports to THECB, UT System, State of Texas Comptroller’s Office, and General Land Office (GLO) including:
    • Master Plan (MP1) reports
    • Campus Condition Index
    • Facilities Inventory Certification
    • Annual Physical Inventory Certification
    • Annual Financial Report
    • State Real Property Inventory
  • Obtain and verify funding for construction and/or renovation projects
  • Oversee the Fixed Assets Oracle module, and provide appropriate training for end-users
  • Monitor and maintain all controlled and capital assets as per State Property Accounting guidelines