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Surplus

Surplus Dept

Items that can be submitted for surplus transfer are:

  • Furniture
  • Computer Equipment
  • Tagged University equipment

Departmental Surplus Transfers

To transfer a tagged item(s) to Surplus:

If the item(s) you wish to transfer to Surplus has a University tag on it, please follow the instructions below to transfer it to Surplus.

  1. Log into my.utpa.edu and select iShop.
  2. Select 'carts' from the menu and rename your cart with your name and date. Select the 'Update' button to finalize the cart name change.
  3. On the iShop home page, scroll down and select the 'Work Order Request' button located on the main page under 'Other Forms Showcased Services'.

iShop Work Order Request

4. Fill out the following fields: Contact Name, Contact Phone Number, and Department Name. For Item description or request, please list the tagged items that are being sent to surplus (ie. 63222 Dell Computer). You may also attach a Word document list in lieu of this description box list. This can be done by clicking 'add attachment...' under the Item description or request box. Scroll down and enter quantity '1' for 'Additional Expenses-Surplus and Dept. moves within Campus' field.

5. All items being sent to Surplus, that have a University tag, must also be transferred via Oracle Fixed Assets.

To transfer a tagged item(s) via Oracle Fixed Assets:

1. From my.utpa.edu homepage, click 'Oracle 24/7'.

2. In Oracle, click 'UTPA Fixed Assets' Inquiry. If you do not have this option, please check with your supervisor to determine the person in your department with this capability.

3. Click 'Run' on the UTPA Fixed Assets Inquiry menu.

4. Select 'Single Request' and click OK.

5. In 'Name' field, select or type 'UTPA Asset Transfer to Surplus Workflow'.

6. Enter the asset number of the item to be transferred to surplus.

7. Enter the PO number you received from the Work Order Request done in the previous section.

8. For computer items, enter the sanization method and date.

9. Click OK.

10. Click Submit.

11. Repeat process for every item listed in previous section.

To transfer a non-tagged item(s) to Surplus:

If the item(s) you wish to transfer to Surplus has a University tag on it, please follow the instructions below to transfer it to Surplus.

  1. Log into my.utpa.edu and select iShop.
  2. Select 'carts' from the menu and rename your cart with your name and date. Select the 'Update' button to finalize the cart name change.
  3. On the iShop home page, scroll down and select the 'Work Order Request' button located on the main page under 'Other Forms Showcased Services'.

iShop Work Order Request

4. Fill out the following fields: Contact Name, Contact Phone Number, and Department Name. For Item description or request, please list the items that are being sent to surplus (ie. Bookshelf, desk). You may also attach a Word document list in lieu of this description box list. This can be done by clicking 'add attachment...' under the Item description or request box.

5. Depending on the amount of surplus requests received at Central Scheduling, pick-up time may vary from one week to two months. Please be patient with our staff in complying with your request.


To transfer a tagged item(s) from Surplus:

 1. To visit the Surplus warehouse, please contact Ruben Valdez at 2790 to schedule an appointment or to check inventory items.

2. Once item(s) have been selected at Surplus, write down associated tag numbers for all items you wish to transfer to your department.

3. Complete the same steps as in the above iShop section.

4. From my.utpa.edu homepage, click 'Oracle 24/7'.

3. In Oracle, click 'UTPA Fixed Assets' Inquiry. If you do not have this option, please check with your supervisor to determine the person in your department with this capability.

4. Click 'Run' on the UTPA Fixed Assets Inquiry menu.

5. Select 'Single Request' and click OK.

6. In 'Name' field, select or type 'UTPA Asset Transfer Approval Workflow'.

7. Type in the asset number or select it from the list.

8. Enter the account manager name of the person who is responsible, in your department, for tagged items.

9. Enter the asset key unique to your department.

10. Enter the location, building and room, where the item will be located by selecting from the location list.

11. Click OK.

12. Click Submit.