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Events

HESTEC 2012 Setup

Facilities Management > Assistant Director Facilities Maintenance Jorge N. Garza > Facilities Event Coordinator Daniel Vasquez > Events

Event Procedure - How to reserve your event

Facilities Management offers the following event services for UTPA departments and student organizations:

  • tables and chairs
  • sound system
  • stages
  • tents
  • lights (power, electrical)
  • speakers
  • dance floor
  • drapes
  • BBQ pit
  • Custodial services (trash cans, clean-up)

Some things to know before you reserve your event:

  • Events taking place on campus between the hours of 8am-5pm, Monday through Friday, will not be charged.
  • Labor charges for all other events are overtime costs.
  • Auxiliary departments are charged both labor and material used.
  • A setup layout is required for each event requested.
  • Requests must be made at least two weeks in advance of event date.

To request event reservation and services:

  1. Reserve your area (building & room or outdoor area) by logging into Uschedule. Click on the Events tab, and then select Event Request from the list. Use the Event Request Wizard to fill out the Event Request Form.

    Office of the Registrar step-by-step instructions .  

    USchedule

  2. Log into my.utpa.edu and select iShop.
  3. Select 'carts' from the menu and rename your cart with the event name and date. Select the 'Update' button to finalize the cart name change.
  4. On the iShop home page, scroll down and select the 'Work Order Request' button located on the main page under 'Other Forms Showcased Services'.
  5. Fill out the following fields: Contact Name, Contact Phone Number, Department Name and Item description or request. For Item Description, please include all the following: event name, date, layout, time, location, amount of tables, amount of chairs.
  6. Scroll to the bottom of the form and fill out the 'Additional Expenses' section: Description, Price and Quantity. Pricing can be retrieved from the Cost Estimates Manual.
  7. Click the 'Go' button at the top of the page to add to cart.
  8. Select 'Proceed to Checkout' to fill out the required fields under 'Summary' tab.

    Project: Enter your account number

    Task: 01

    E Type: Select Physical Plant IDTs Labor

    Confidential data: N/A

    TIBH Exception: N/A
  9. Click 'Submit to Workflow' to process your event request. If you do not have this button, select 'Assign Cart' and select a person in your department (Requestor) who has this responsibility.
  10. After your request is submitted and approved, you will receive an SQ# for your event and a work order will be generated. A notification is sent to you once your requisition is approved.

Events

 

HESTEC 2013

 

HESTEC HPE1 Panel Display - October 9, 2013

HESTEC HPE1 Panel Display - October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 9, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC HPE1 Teardown- October 10, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC Setup - October 12, 2013

HESTEC HPE1 Teardown - October 13, 2013

HESTEC HPE1 Teardown - October 13, 2013

HESTEC HPE1 Teardown - October 13, 2013

HESTEC HPE1 Teardown - October 13, 2013

HESTEC HPE1 Teardown - October 13, 2013

HESTEC HPE1 Teardown - October 13, 2013

HESTEC HPE1 Teardown - October 13, 2013

HESTEC HPE1 Teardown - October 13, 2013

HESTEC HPE1 Teardown - October 13, 2013

HESTEC HPE1 Teardown - October 13, 2013

HESTEC HPE1 Teardown - October 13, 2013

HESTEC HPE1 Teardown - October 13, 2013

 

HESTEC 2012

 

V. Zavala HPE1 Curtain setup on Saturday, Sept. 22, 2012

V. Zavala HPE1 Curtain setup on Saturday, Sept. 22, 2012

HPE1 pre-panel setup on Saturday, Sept. 22, 2012

HPE1 pre-panel setup on Saturday, Sept. 22, 2012

HPE1 stage setup on Saturday, Sept. 22, 2012

HPE1 stage setup on Saturday, Sept. 22, 2012

N. Galvan & J. Ramirez HPE1 floor setup on Saturday, Sept. 22, 2012

N. Galvan & J. Ramirez HPE1 floor setup on Saturday, Sept. 22, 2012

HPE1 table setup on Saturday, Sept. 22, 2012

HPE1 table setup on Saturday, Sept. 22, 2012

F. Cazares HPE1 chair setup on Saturday, Sept. 22, 2012

F. Cazares HPE1 chair setup on Saturday, Sept. 22, 2012

M. Ocanas HPE1 panel setup on Saturday, Sept. 22, 2012

M. Ocanas HPE1 panel setup on Saturday, Sept. 22, 2012

HPE1 panel setup on Saturday, Sept. 22, 2012

HPE1 panel setup on Saturday, Sept. 22, 2012

J. Garcia HPE1 panel setup on Saturday, Sept. 22, 2012

J. Garcia HPE1 panel setup on Saturday, Sept. 22, 2012

F. Pena HPE1 panel setup on Saturday, Sept. 22, 2012

F. Pena HPE1 panel setup on Saturday, Sept. 22, 2012

J. Ramirez HPE2 floor setup on Saturday, Sept. 22, 2012

J. Ramirez HPE2 floor setup on Saturday, Sept. 22, 2012

P. Gonzalez HPE2 floor setup on Saturday, Sept. 22, 2012

P. Gonzalez HPE2 floor setup on Saturday, Sept. 22, 2012

HPE2 floor setup on Saturday, Sept. 22, 2012

HPE2 floor setup on Saturday, Sept. 22, 2012

HPE2 floor setup on Saturday, Sept. 22, 2012

HPE2 floor setup on Saturday, Sept. 22, 2012

HPE1 panel setup on Saturday, Sept. 22, 2012

HPE1 panel setup on Saturday, Sept. 22, 2012

S. Saenz HPE1 distinguished speaker setup on Monday, Sept. 24, 2012

S. Saenz HPE1 distinguished speaker setup on Monday, Sept. 24, 2012

HPE1 final stage and panels on Monday, Sept. 24, 2012

HPE1 final stage and panels on Monday, Sept. 24, 2012

HPE1 panel teardown on Thursday, Sept. 27, 2012

HPE1 panel teardown on Thursday, Sept. 27, 2012

HPE1 panel teardown on Thursday, Sept. 27, 2012

HPE1 panel teardown on Thursday, Sept. 27, 2012

HPE1 panel teardown on Thursday, Sept. 27, 2012

HPE1 panel teardown on Thursday, Sept. 27, 2012

B. Zambrano HPE1 tables pickup on Thursday, Sept. 27, 2012

B. Zambrano HPE1 tables pickup on Thursday, Sept. 27, 2012

F. Cazares Community Day setup on Saturday, Sept. 29, 2012

F. Cazares Community Day setup on Saturday, Sept. 29, 2012

B. Zambrano Community Day setup on Saturday, Sept. 29, 2012

B. Zambrano Community Day setup on Saturday, Sept. 29, 2012

P. Gonzalez & J. Garcia Community Day setup on Saturday, Sept. 29, 2012

P. Gonzalez & J. Garcia Community Day setup on Saturday, Sept. 29, 2012

J. Aguirre Community Day setup on Saturday, Sept. 29, 2012

J. Aguirre Community Day setup on Saturday, Sept. 29, 2012

J. Webber Community Day setup on Saturday, Sept. 29, 2012

J. Webber Community Day setup on Saturday, Sept. 29, 2012

HPE2 teardown on Sunday, Sept. 30, 2012

HPE2 teardown on Sunday, Sept. 30, 2012

HPE2 teardown on Sunday, Sept. 30, 2012

HPE2 teardown on Sunday, Sept. 30, 2012

HPE2 teardown on Sunday, Sept. 30, 2012

HPE2 teardown on Sunday, Sept. 30, 2012

HPE2 teardown on Sunday, Sept. 30, 2012

HPE2 teardown on Sunday, Sept. 30, 2012

Tent teardown on Sunday, Sept. 30, 2012

Tent teardown on Sunday, Sept. 30, 2012

HPE1 curtain teardown on Sunday, Sept. 30, 2012

HPE1 curtain teardown on Sunday, Sept. 30, 2012