The University of Texas-Pan American
Comptroller Office
October 21, 2016



Welcome to The University of Texas-Pan American Payroll Office home page. The Payroll Office functions under the Office of the Comptroller, Business Affairs Division.

The Mission of the Payroll Office is to provide customer service to the University students, faculty and staff by:

  • ensuring prompt, accurate processing of payments in accordance with applicable laws and policies
  • providing accurate payroll-related information in a courteous, professional manner
  • preparing timely and accurate payroll reports
  • supporting the ongoing development of payroll staff and processing systems

Web Time Entry

Visit Select any one of the manuals provided under Web Time Entry for overview, and other pertinent information.

Timecard Deadlines:

  • Waged: timecards due to payroll on the first working day of each month
      • timecards must reach payroll in order to process payment
  • Salaried: timecards due to payroll on the second working day of each month
      • Time records must reach payroll in order to have accurate leave balances.

"Timecard Status" meanings:

  • No Action Taken:  Employee has not created the timecard in EiS Time Entry. An active assignment exists for period.
  • Rejected: Employee submitted to timecard approver, but timecard approver rejected (usually due to some corrective action needed).
    • Employee needs to review, make any corrective entries where applicable, and resubmit timecard to approver.
    • Timecard approver will review once again, and approve if in agreement with changes.
  • Submitted: Employee has created the timecard, reviewed, certified, and has submitted to the timecard approver.
    • Action pending from Timecard approver.
  • Working: Employee created the timecard in EiS Time Entry, saved for later, but has not completed and submitted to timecard approver.

Methods of communication regarding timecards that are outstanding:

  • Weekly workflow notifications to supervisors on record with Human Resources are generated for outstanding prior period timecards, (including prior fiscal year(s), as departments are responsible for ensuring that all missing timecards are submitted.
  • Reports to VP and Provost Office:  Information regarding outstanding time records are distributed via your VP or Provost office.
  • NEW: E-mail notifications are currently being sent separately for current period timecards.

Contact Information for Payroll

Mailing Address General Contact Info
MASS Building, 3.160 Office: (956) 665-2558
1201 West University Drive
Edinburg, TX 78541-2999 Fax: (956) 665-2463
Office Hours  
Monday - Friday 8:00 a.m. to 5:00 p.m.


References Offered


General Payroll Information



1201 W. University Drive Edinburg, TX 78539-2999
956/665-UTPA  1-866-441-UTPA
UTPA Bronc