Key Contracts Office Responsibilities

• Assist departments in the review and execution of procurement related contracts as outlined below:

• Serve as the primary liaison between UT System Office of General Counsel and UTPA when requesting legal  advice for a specific contract.
• Serve as the primary liaison between vendor and UTPA when working to get contracts executed.
• Serve as the primary liaison between vendor and UTPA during negotiation phase of contract review process. 
• Obtain signature from vendors’ authorized officials on agreed upon draft of contracts. 
• Obtain signature from authorized UTPA officials as per UTPA Delegation of Authority as outlined in Section 2 of the Procurement Manual.
• Assign contract numbers to contracts processed through Contracts Office.
• Maintain an accurate and secure filing system for all procurement related contracts processed through the  Contracts Office.
• Dispose of contract files as per UTPA Certified Retention Schedule.
• Track expiration of insurance certificates for those contracts which require such certificates. Inform vendors when renewal of insurance certificates is necessary.
• Submit reports to the Office of the Legislative Budget Board for contracts valued greater than $14,000 or $100,000 for major information systems as per the General Appropriations Act.
• Submit information copies of consultants’ final deliverables to Texas State Library and Archives Commission.
• Submit information copies of vending machine agreements to Texas Facilities Commission.