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Digital Measures Activity Insight System - Office of the Provost for Faculty Affairs

Go to the Office of the Provost for Faculty Affairs Website

 

Instructions & Demonstrations

  • Logging on to FARS

    1. Login to my.utpa.edu and click on the FARS icon FARS icon
  • Entering Information

    Instructional Video

     

    Step-by-Step Instructions

    1. Login to my.utpa.edu and click on the FARS icon FARS icon
    2. The "Activities Database Main Menu" should be showing.
    3. Click on the heading for which you would like to add or edit data.
    4. To return to the main page at any point,  click the "Manage Your Activities" tab in the menu on the left
    5. Items already entered will be
    6. To add an item, click the "Add A New Item" button
    7. To edit an existing item, click the pencil icon under "Edit."
    8. If you are entering a lot of information, it may prove useful to copy and paste the information into the "Pasteboard" (accessible from the button on the bottom of the screen), which allows you to drag and drop text into FARS fields.

     

  • Edit Existing Information

    Instructional Video

     

    Step-by-Step Instructions

    1. Login to my.utpa.edu and click on the FARS icon
    2. The "Activities Database Main Menu" should be showing.
    3. Scroll down to the appropriate heading
    4. Existing entries will be listed; click the "Edit" pencil icon to edit existing entries.
    5.  
  • Add a Journal Article

    Instructional Video

     

    Step-by-Step Instructions

    1. Login to my.utpa.edu and click on the FARS icon
    2. The "Activities Database Main Menu" should be showing.
    3. Scroll down to the "Scholarship/Research" heading and click on "Intellectual Contributions." Please note: if you are adding a creative work (e.g. poems and short stories), please use the "Artistic and Professional Performances and Exhibits" heading.
    4. Click the "Add a new item" button
    5. Please note: because this system is designed to accommodate many kinds of entries from across the disciplines, there may be many fields that are not applicable to you or your activities. In any case where a field does not apply, simply leave it blank.
    6. For "Contribution Type," select "Journal Article, Academic Journal" or the category most appropriate for your work. You may also select "Other," but if you do, be sure to enter a brief description in the "Explanation of 'Other'" field. The first time you use the system, we recommend scrolling through the options before selecting one. For more information on where to enter various types of activities, please consult the help website at www.utpa.edu/fars
    7. Select the appropriate "Current Status"
    8. Enter the "Title of Contribution." Do not enclose the title in punctuation marks
    9. If there are multiple authors, enter them in the "Authors" box.  In the pull-down menu  directly below the "Author" box, select the number of authors to add and click the "add" button. You may change the order of the authors after they are entered. If the co-author is at UTPA, you may select their name from the pull down menu. If you do not see the co-author's name or if the co-author is from another institution, enter his or her name in the appropriate fields.
    10. Complete the additional fields as appropriate for your activity.
    11. Click "Save and Return" to return to the main activities menu, select "Save and add another" to add additional entries in this heading, or click "Return" to cancel the entry.

     

  • Add a Conference Presentation

    Instructional Video

     

    Step-by-Step Instructions

    1. Login to my.utpa.edu and click on the FARS icon
    2. The "Activities Database Main Menu" should be showing.
    3. Scroll down to the "Scholarship/Research" heading and click on "Presentations." Please note: if you are adding a creative exhibition or performance, please use the "Artistic and Professional Performances and Exhibits" heading.
    4. Click the "Add a new item" button
    5. Please note: because this system is designed to accommodate many kinds of entries from across the disciplines, there may be many fields that are not applicable to you or your activities. In any case where a field does not apply, simply leave it blank.
    6.  For "Presentation Type," select "Paper" or the category most appropriate for your work. For more information on where to enter various types of activities, please consult the help website at www.utpa.edu/fars
    7. Select the appropriate "Current Status"
    8. Enter the "Title of Contribution." Do not enclose the title in punctuation marks
    9. If there are multiple presenters or authors, enter them in the "Presenters/Authors" box.  In the pull-down menu  directly below the "Presenters/Authors" box, select the number of presenters or authors to add and click the "add" button. You may change the order of the authors after they are entered. If the co-author is at UTPA, you may select their name from the pull down menu. If you do not see the co-author's name or if the co-author is from another institution, enter his or her name in the appropriate fields.  Select the appropriate role for each presenter/author.
    10. Complete the additional fields as appropriate for your activity.
    11. Click "Save and Return" to return to the main activities menu, select "Save and add another" to add additional entries in this heading, or click "Return" to cancel the entry.

     

  • Add a Service Contribution

    Instructional Video

     

    Step-by-Step Instructions

    1. Login to my.utpa.edu and click on the FARS icon
    2. The "Activities Database Main Menu" should be showing.
    3. Scroll down to the "Service" heading and click on the appropriate heading for the level of service activity.
    4. Click the "Add a new item" button
    5. Please note: because this system is designed to accommodate many kinds of entries from across the disciplines, there may be many fields that are not applicable to you or your activities. In any case where a field does not apply, simply leave it blank.
    6.  For "Activity Type," select "Committee" or the category most appropriate for your work. You may also select "Other," but if you do, be sure to enter a brief description in the "Explanation of 'Other'" field. For more information on where to enter various types of activities, please consult the help website at www.utpa.edu/fars
    7. Complete the additional fields as appropriate for your activity.
    8. Please read the note regarding date entries: if the activity was a single-day, enter only the "End Date." If the activity is ongoing,  specify the start date but leave the end date blank.  Please be as specific as possible when entering dates; you may enter a range of multiple years at a time.
    9. Click "Save and Return" to return to the main activities menu, select "Save and add another" to add additional entries in this heading, or click "Return" to cancel the entry.
  • Add a Grant

    Instructional Video

     

    Step-by-Step Instructions

    • Note: you may under unfunded grants, provided you indicate that they were not funded.
      1. Login to my.utpa.edu and click on the FARS icon
      2. The "Activities Database Main Menu" should be showing.
      3. Scroll down to the "Scholarship/Research" heading and click on "Contracts, Fellowships, Grants, and Sponsored Research." Click the "Add a new item" button.
      4. Please note: because this system is designed to accommodate many kinds of entries from across the disciplines, there may be many fields that are not applicable to you or your activities. In any case where a field does not apply, simply leave it blank.
      5.  For "Contract/Fellowship/Grant/Research Type," select "Grant" or the category most appropriate for your work. For more information on where to enter various types of activities, please consult the help website at www.utpa.edu/fars
      6. Enter the "Contract/Fellowship/Grant/Research Title." Do not enclose the title in punctuation marks
      7. Select your role in the "Investigator" box. If there are multiple investigators, enter them in the pull-down menu  directly below the "Investigators" box, select the number of investigators authors to add and click the "add" button. You may change the order of the investigators after they are entered. If the co-author is at UTPA, you may select their name from the pull down menu. If you do not see the co-author's name or if the co-author is from another institution, enter his or her name in the appropriate fields. Select the appropriate role for each investigator.
      8. Select appropriate "Current Status"
      9. Complete the additional fields as appropriate for your activity.
      10. Click "Save and Return" to return to the main activities menu, select "Save and add another" to add additional entries in this heading, or click "Return" to cancel the entry.
  • Run Reports

    Instructional Video

     

    Step-by-Step Instructions

    1. Login to my.utpa.edu and click on the FARS icon
    2. Click on the "Run Custom Reports" tab in the menu on the left side of the screen
    3. Select which report you would like to run and click the "Select Report" button
    4. Enter the date rage you wish the report to cover; note that the system defaults to today's date
    5. Select the file format in which you would like to view the report and you preferred page size.
    6. Click the "Build Report" button
  • Where do I enter...?

    Type of entry Heading Subheading
    Journal Articles Scholarship/Research Intellectual Contributions
    Conference Proceedings Scholarship/Research Intellectual Contributions
    Conference Presentations Scholarship/Research Presentations
    Books (including chapters, edited books, etc.) Scholarship/Research Intellectual Contributions
    Performances/Exhibits Scholarship/Research Artistic and Professional Performances and Exhibits (COAH only)

    Creative Written works (Poems, short stories)

    Scholarship/Research Artistic and Professional Performances and Exhibits (COAH only)
    Committee Service Service Department/College/University/Professional/Public
    Theses or Dissertations directed/chaired Teaching Directed Student Learning and Research
    Visiting appointment/outside appointments General Information Education
    Course taught at other institutions Teaching Non-UTPA Courses Taught
    Awards General Information Awards
    Grants and Fellowships Scholarship/Research Contracts, Fellowships, Grants and Sponsored Research