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Account Acceptance and Activation
The ORSP is authorized to negotiate research contracts on behalf of the University. Negotiations may include revision to the period of performance, budget, scope of work and/or other terms and conditions. Revisions in the scope of work or budget must be prepared by the PI/PD and routed through the ORSP for approval. Award Orientation
In an effort to assist researchers in under-standing the terms and conditions of the award, the ORSP has instituted Project Initiation Meeting (PIM) for Principal Investigators/Project Directors who receives a new award. The PIMs are held in the ORSP. Also in attendance at these meetings are Grants & Contracts personnel. No-Cost Extension
Funds must be expended prior to the expiration date of a project. If additional time is needed to complete the project objectives without additional funds, a no-cost extension may be an option. A no-cost extension extends the performance period and allows for the expenditure of funds. No cost extensions must be approved prior to the expiration of the grant Project Monitoring and Administration
Federal and state laws require that contracts, grants, and cooperative agreements are monitored to ensure compliance with the terms and conditions of the awarding agency. Principal Investigators/project directors are required to submit reports to the awarding agency on a periodic basis. To assist researchers with the timely submittal of required reports, the ORSP monitors reporting requirements and transmits reminder letters to the PI 60 and 30 days from reporting deadline(s). Close-out Administration
The closeout process commences when the award expires, is terminated by the agency, or is terminated by a party to the agreement. The principal investigator/project director is required to submit copies of all technical reports and any other required closeout reports to the ORSP, at the time of submission to the funding agency. Sub-Award Documentation
Prior to proposal submission, the Office of Research and Sponsored Projects verifies through the Excluded Parties List System (EPLS) that the proposed subcontractor has not been debarred. The same process is repeated prior to the issuance of a sub-award. Documentation of each search is placed in the project file.
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