Graduation Policies and Procedures for Graduate Students
Applying for graduation – A MUST DO!
Students are responsible for applying for graduation with the Office of Graduate Studies located in the Marialice Shary Shivers Building, Room 1.158. Students must apply for graduation by the published deadline in the University calendar which is approximately nine months prior to the intended date of graduation. Please check the commencement website at www.utpa.edu/graduation
Check that you’ve met all graduation requirements
Application for Degree
All graduate students who intend to receive a degree from The University of Texas-Pan American must submit a completed Application for Graduation to the Office of Graduate Studies by the published deadline in the University Calendar http://www.utpa.edu/calendar/ , which is approximately nine months prior to the intended date of graduation. Applications received after the deadline will be processed for the next available graduation date. These deadlines are necessary in order for prospective graduates to be notified of any deficiencies in time to register for the appropriate coursework.
Doctoral candidates must complete all degree requirements in order to participate in the commencement exercises. The student is responsible for advising the chair and/or co-chair of their dissertation committee of their decision to attend the ceremony, since attendance is voluntary.
Deadlines to Apply for Graduation
A nonrefundable graduation fee of $32 is charged to all graduating graduate students. The application fee is used to pay for the processing of applications for graduation, postage, diplomas and other expenses associated with graduation.
To apply for graduation:
Click on the following links for a copy of the graduation application or you may pick up a copy at the Office of Graduate Studies, located in the Marialice Shary Shivers Building, Room 1.158.
After you turn in your application, the graduate office staff will post the fee of $32 to your account. Please allow one full business day for your fee to be posted. You may then pay this fee online through ASSIST or at Payments and Collections, Student Services Building, Room 1.145.
Transfer of Graduation Date
Prospective graduates who have submitted their Application for Degree Form and do not meet graduation requirements for that graduation date must “transfer” their application to a later graduation date. To transfer your graduation date, please download the Transfer Graduation Form and deliver it to the Office of Graduate Studies. You must complete the request approximately 6 weeks prior to the graduation day to be listed in the graduation program.
Payment: Students will be required to pay an additional $10 fee each time the graduation date is transferred. As noted in the form, this fee will be posted to your UTPA account.
Regalia (Cap and Gown)
All students participating in the commencement exercises are required to purchase the proper graduation regalia from the University Bookstore. No student will be permitted to participate without the proper regalia.
Students must be enrolled in or have all coursework/degree requirements completed to participate in commencement. Commencement exercises are scheduled for December, May, and August. July and August graduates may attend the August commencement exercises. Students will not be allowed to participate in an earlier ceremony.
Tickets are required for all guests who plan to attend the commencement ceremonies at the UTPA Fieldhouse. The prospective graduates may pick up the tickets allocated to them when they pick up their graduation regalia. Prospective graduates may request additional tickets by leaving a self-addressed stamped envelope, with the number of tickets desired (up to six is the maximum allowed), along with the designated ceremony desired.
These requests will be fulfilled in order received, as there are a limited number of tickets available, and mailed out about one week prior to the commencement exercises. Guests with or without tickets arriving after the start of the ceremony will be directed to the overflow area where they may view the ceremony via a live projected video.
In order to ensure that information regarding graduation requirements, deficiencies and commencement exercises are received on a timely basis, the student’s correct email and US Postal address must be on file with the Office of the Registrar. Prospective graduates will not receive special consideration for lack of knowledge of graduation requirements, deficiencies or deadlines.
No honor recognition is given at the Master/Doctoral level. Minimum Grade Point Average (GPA) of 3.0 on a 4.0 scale is required for graduation.
The University of Texas-Pan American confers degrees four times each year — December, May, July, and August. Diplomas include name (as it reflects in your UTPA records), degree and major. Diplomas will be mailed to the address provided in UTPA’s student records or on the graduation application.
Doctoral Hooding Process
Our goal is that you, your family and loved ones enjoy your special day and accomplishments. Your cooperation is essential to that outcome.