Refund Policy

Refunds

APPLICATION DEADLINE: please refer to utpa.edu/oip for deadlines

DISCLAIMER: Some study abroad program deadlines may vary due to payment deadlines to hotels, medical insurance, etc.

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Program fee payments are generally considered non-refundable. The following exceptions apply:

BEFORE THE APPLICATION DEADLINE (refer to utpa.edu/oip)

1. If you withdraw your application before the application deadline, or if you are not accepted, your student ASSIST account will receive financial credit.
2. Please complete the WITHDRAWAL FORM below
3. Refunds on tuition and fees are based on the UTPA Refund Policy.

AFTER THE APPLICATION DEADLINE

1. If you withdraw after the deadline you may be eligible for a partial refund if funds have not already been spent on your behalf.
2. Complete the WITHDRAWAL FORM below and the PARTIAL REFUND REQUEST FORM below to make your request.

For UTPA students, refunds are posted to the student's account on ASSIST, viewable through the UTPA website. Refund policy for tuition and fee refund checks will be mailed within 45 days to the student’s billing address on file at the Office of the Registrar (within 30 days if the student did not receive some form of financial assistance through the University). Refunds for a student under the installment plan will be first applied to the student’s unpaid balance. Refunds on tuition and fees are based on the UTPA Refund Policy.

Students who do not officially withdraw through the Office of the Registrar will be responsible for tuition, fees and any circumstances arising from failure to withdraw.

For non-UTPA students, because you do not have UTPA access, a check will automatically be sent to your home address.

Withdrawing from study abroad:

If you need to withdraw at any time from study abroad, complete the WITHDRAWAL FORM below. Once we receive the form, we will remove your application from our database and notify your study abroad instructor(s).

If you withdraw after the study abroad program deadline and would like to be considered for a partial refund of your deposit, please complete the PARTIAL REFUND REQUEST FORM below. Note that all deposits are considered non-refundable, and partial refunds are awarded only for serious medical, personal or financial reasons.

Partial refund requests are reviewed on a case-by-case basis and the partial refund amount is based on portion of the program cost that has not already been expended. If the study abroad program included airfare and we have already purchased your plane ticket, it will be your responsibility to request and negotiate a refund with the airline company.

Withdrawal Form Request to Withdraw from Study Travel. If you can no longer participate in a study aboard program (s), please complete the form below. When we receive the form, we will notify your study abroad instructor (s) and remove your name from the list of accepted students.

WITHDRAWAL FORM

Program Name/Location:

Department

Program Term (Fall, Winter, etc.):

First Name:

Middle Name:

Last Name:

Email Address

Reason for Withdrawal:

Medical
Personal
Financial
Other

 

Additional Comments:

By submitting this form, you are affirming that all of the information you have given, and do give throughout is true, correct and complete.

Partial Refund Request Form

Request for Partial Refund of Study Travel Cost

Once your student ASSIST account has been charged the study abroad program costs, your deposits are considered non-refundable. In special cases where students withdraw due to documented medical, personal, or financial reasons, partial refunds may be available and are based the portion of the program cost that has not been expended at the time of the partial refund request.

If you have withdrawn from study travel due to serious health or financial concerns, and would like to request a partial refund, please complete the form below. Note that refunds are only available for funds not yet spent on your behalf. Provide as many details as possible in your explanation of why you may no longer participate.

Partial refund requests are considered by a committee on a case-by-case basis. Decisions are made on a rolling-basis, and announcements are made via email.

If you are granted a partial refund, and you are a UTPA student, it will be posted to your ASSIST student account. You can monitor your account by logging into ASSIST. Non-UTPA students who are granted partial refunds will automatically receive their funds by mail.

PARTIAL REFUND REQUEST FORM

Program Name/Location:

Department

Program Term (Fall, Winter, etc.):

First Name:

Middle Name:

Last Name:

Email Address

Reason for Withdrawal:

Medical
Personal
Financial
Other

 

Detailed explanation of reasons for withdrawal:

Name/address/phone/email of individuals (doctor, etc.) who can provide more information:

By submitting this form, you are affirming that all of the information you have given, and do give throughout is true, correct and complete.

UTPA Refund Policy

Refund of Registration Fees

To officially withdraw from the University or drop a course, a student must go to the Office of the Registrar. A student withdrawing officially and completely during a fall or spring semester will receive a refund of total tuition and fees (excluding non-refundable fees) according to the following scale (Section 54.006, Texas Education Code):

• 100 percent before the first day of classes
• 80 percent during the first five class days
• 70 percent during the second five class days
• 50 percent during the third five class days
• 25 percent during the fourth five class days
• No refund after fourth five class day period

Refund of total tuition and fees (excluding nonrefundable fees) during a summer term to students withdrawing officially and completely will be made according to the following scale:

• 100 percent before the first day of classes
• 80 percent during the first three class days
• 50 percent during the fourth, fifth and sixth class days
• No refund after the sixth class day

NOTE: The term “class days” refers to days the University schedules classes, not the individual student’s schedule.

Students officially dropping courses but remaining enrolled at the University receive a full refund of tuition and mandatory fees actually paid for the dropped classes through the 12th class day (official census date) during a fall or spring semester or the fourth class day (official census day) during a summer term, minus a non-refundable $5 course drop fee and other non-refundable fees assessed for each course dropped beginning with the first day of classes.

Students will not receive refunds for classes dropped after these dates. Additionally, per the Texas Higher Education Coordinating Board Rules and Regulations, students may not enroll in a course after the official census date (Chapter 9, Subch. B, 9.31.a).

Refund checks will be mailed within 45 days to the student’s billing address on file at the Office of the Registrar (within 30 days if the student did not receive some form of financial assistance through the University). Refunds for a student under the installment plan will be first applied to the student’s unpaid balance.

Students who do not officially withdraw through the Office of the Registrar will be responsible for tuition, fees and any circumstances arising from failure to withdraw.